Group Travel Management Software, Group Travel Booking Software

Simple. Automated. Intuitive

When it comes to group travel management, you know the gripes. We know the gripes. There are flurries of emails, lots of decision makers having their say, files to manage, and many moving parts.

moonstride is a management system that’s custom-built to address these common problems for group travel businesses, and make bookings more straightforward than ever.

Packed full of helpful features, it covers sales, quotations, bookings, planning, purchases and operations.

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Organisers and Travellers will Love it too

moonstride is clear enough for organisers and travellers to use too. With a click of a button, they can accept or reject quotes, invite other travellers, make payments and choose their packages and options.

Organisers can

View, accept, reject and tailor quotes
Review the details of their booking, from price per person to transfer information
Turn a quote into a booking by paying a deposit
Invite travellers to the group booking, to make their choices and payments

Travellers can

View invites
Add their details to a booking
Invite other travellers
Choose their packages and options
Pay for their spot

Making payments

choose which travellers to pay for
Pick their packages and options
Pay online via credit card or request bank transfer

How moonstride Helps Your Business

Receiving enquiries…

Captures all the information needed to store the client as a lead
Helps keep track of follow-ups

Building a quote…

Creates a quote
Notes supplier costs and profit margins – which are for your eyes only
Emails quotes to the organiser
Sets an expiry date for the quote
Labels quotes as open, incomplete, approved, expired or cancelled
Creates an itinerary for the booking
Uploads, attaches and deletes relevant documents
Organiser can review the quote in the system
Organiser can approve the quote

Managing bookings…

Turns an accepted quote into a booking
Allows full editing of bookings
Shows who the organiser has invited
Logs associated payments made, and shows the outstanding amount
Shows an account overview for every booking in your business
Cancels bookings
Manages refunds
Compiles booking documents, tickets and vouchers

Tailoring packages…

Manages services like hotels, meals, room types, board, activities and transfers
Allows Optional options that customers can choose and tailor

Empowering organisers…

Sets up organisers
Sends them quotes and itineraries to accept

Handling operations…

Creates sub-groups within larger groups
Allows roles like leader or guide, within each group
Allocates rooms and transport for each group

Delivering reports…

Creates reports on enquiries, quotes, booking conversions, service confirmations and services purchased
Creates supplier accounting reports
Creates room lists

Chasing payments…

Schedules automatic reminders to the organiser and travellers, based on what needs to be paid by specific dates

Liaising with suppliers…

Manages supplier information
Sends booking confirmations to suppliers
Suppliers can confirm, decline or hold the booking

It works with other systems…

Sends out automatic texts and emails of reminders, updates and confirmations
Accepts payments from payment gateways
Works with your accounting software

Designed for Your Group Travel Business

School and university trips

Adventure group travel

Festivals, sports and events group travel

Hen, stag and wedding travel

Cultural and religious tours

Corporate group travel

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Booking Engine (Optional) Next

Frequently Asked Questions

Does moonstride group tour booking software provide a feature to generate rooming list?

Yes, our moonstride group tour booking software provide flexibility to generate rooming list. You can view allocation of the travellers by services and by travellers and export allocation in excel.

Can organiser and travellers can make payment for themselves?

Yes, organiser and travellers can login into customer portal, choose their package and options and make payments for selected package and options.

Can we share payment link with organiser or travellers?

Yes, travel agencies and tour operators share payment link with organiser or travellers via email, using shared link organiser or travellers can view payment related details and make payment by themselves.

Can we schedule payment plans for travellers?

Yes, our moonstride group tour booking software provides flexibility to schedule payment plans for organisers and travellers.

Does moonstride group tour booking software provide a feature to enter pricing based on pax range?

Yes, travel agencies and tour operators can enter the price based on pax range instead of per person cost for the packages.

Can travellers select packages and options on their own?

Yes, travellers can login into the customer portal and they can view different packages and select the package and options for them.

Does moonstride group travel booking software provides a feature to import or export travellers in system?

Yes, travel agencies and tour operators can import or export travellers in group travel software.

Can travellers register themselves in moonstride group travel management system?

Yes, organiser can share registration link with travellers and travellers can register themselves by adding their own details in moonstride group travel management system through registration link.

As a traveller, can I view or download an itinerary PDF?

Yes, travellers can login into the customer portal and they can view itinerary details and download an itinerary PDF.

As a traveller, if I have any specific request or want to customise my package, can I suggest it to the organiser?

Yes, our moonstride group tour booking software provides flexibility to read / write messages, using this the organiser or travellers can read / write messages or travellers can send specific requests to the organiser.

Can organisers make payments on behalf of travellers?

Yes, organisers can select packages and options and make payment for their own and on behalf of travellers.

Can organisers send invites to travellers for a group tour booking?

Yes, organisers can send invites to travellers to make their choices for package and payment.

How can a travel agent and tour operators send an invitation to an organiser or travellers?

Travel agents and tour operators can send invitations to the organiser or travellers via email, they will receive a link and by clicking on the link, they will be redirected to a screen to reset their password. Once the password has been generated, the system will ask them to login using username and password.

Can organisers approve or reject quotation?

Yes, organisers can view quotation, approve / reject quotation and tailor quotation and convert quotation into booking.

How can a travel agent and tour operators create a group travel booking?

Travel agents and tour operators can easily create a group travel booking by using our tour group software. Create quotes with multiple package options, add organisers and travellers by sending them registration links or importing them in the system. Organiser / travellers can login into the group travel management software and view packages and options, accept / reject the package or request for customisation. Once the package is selected, they can invite the travellers to make payment by sharing payment links or organisers can also make payment on behalf of travellers.

Can we customise a group travel booking?

Yes, our moonstride platform provides flexibility to customise group travel bookings. Travel agents and tour operators can refer pre-loaded quotations for booking or create a new quotation with different packages from scratch using services from accommodation to flight, transfers and extras.

How does moonstride group travel management software help travel agents and tour operators?

Our group travel management software helps travel agents and tour operators to make a booking for 10 or more travellers. Using our group travel software, you can easily create group tour quotes and share with travellers, add multiple packages in a quote, manage packages and payment for travellers.

What features are provided by moonstride group travel management system?

Some of the many features provided by moonstride group travel management system includes:

Create multiple quotations for an enquiry
Add multiple packages into a quote
Give flexibility to admin & organiser to distribute itinerary
Select packages, request changes and confirm quotation
Admin & organisers have flexibility to add travellers
Send registration links to passengers
Travellers can pay individually for their bookings
Creates reports on enquiries, quotes, booking conversions, service confirmations and services purchased

What is Group travel software?

moonstride offers a simple group travel software which allows you to make a booking for groups of any size. moonstride group travel booking software is flexible, motile, easy to use for any group travel businesses. The system allows you to manage services like hotels, meals, room types, board, activities and transfers. Organisers and travellers can accept or reject quote with a single click of a button, select package and other options and make payment.

What is a Group travel itinerary?

A group travel itinerary is a collection of various travel services grouped together to form a multi-day tour package. These services can be sourced from multiple suppliers or multiple services can be sourced from a single supplier e.g. when services are sourced through a DMC.

A typical Group travel itinerary consists of travel services that can be categorised in following three types:

Core Services – Travel services which collectively form a group travel package, these services are assigned to all passengers within a group travel. Cost and selling price of a group travel package is calculated based on these core services. E.g. of Core service could be Accommodation service, which is typically assigned to all passengers within a group travel.
Optional Services – These are optional services within a group travel package, these services are only assigned to passengers who have specifically opted for these services. E.g. Optional service could be Travel Insurance, Special requests, or an activity which is less than a day.
Tours Extension – As name suggests, such tours are actually an extension to the main group travel package. Tour extensions are optional, and passengers can opt to take tour extensions either before the start of the main group tour, known as “Pre Tour Extensions” or after the completion of the main group tour, known as “Post-Tour Extensions”. Tours extension can be either a single or multi day tours

What is group travel?

A group travel is arranged when 10 or more individuals are travelling together on the same itinerary. In travel, Group travel is identified by different titles like – Group trips, Group holidays, Group packages or Group tours.

As a Group travel organiser or Group planner or Group leader using moonstride platform, you will be able to do effectively manage following elements of Group travel:

Itinerary – Plan & create group itinerary, define pre or post tour extensions and optional elements of itinerary.
Pricing – Effectively work out your group travel pricing along with your profit margins. Use Pax range pricing calculator to work out your group pricing.
Communication – manage both – traveller (passenger) and supplier communication
Payments – Schedule and allocate deposit & payment installments. If required allocate different payment installment to individual travellers, distribute payment among a selected few group of individuals.
Operations – manage pax allocation, rooming allocation, supplier manifest reporting, travelling specific notes and service allocations. Generate individual booking specific documentation and itineraries.

Group Travel Software
Group Travel Management & Booking Software

Simple. Automated. Intuitive